Terms and Conditions
In this document, the subsequent words shall hold the following definitions: ‘you’ and ‘your’ refer to the volunteer who applies for placement through us. The volunteer must be 16+ years old, unless they are volunteering with at least one guardian. ‘we,’ ‘us,’ ‘our,’ and ‘YTC,’ which stands for YES TO CHANGE, denote YES TO CHANGE NEPAL, a profit not distributing company based in Nepal.
Upon accepting our Terms and Conditions on the website and/or signing the Application Form for YES TO CHANGE NEPAL, you are consenting to be bound by its terms. If you are uncertain about your rights under these conditions or require further clarification, please do not hesitate to contact us. You also have the option to seek your own legal advice regarding them, should you wish to do so.
Placement and Location
To consider your application for a placement, we might request for a reference, a health check, and/or a criminal check. Additionally, we may request further information regarding your health from you or your doctor. We reserve the right to conduct a check on you with the Criminal Records Bureau or a similar organization. If the information we receive or any information you provide deems you unsuitable for the placement, we or your Coordinator have the right to refuse your application. We believe that all statements provided on our website or brochure are factual and accurate to the best of our knowledge. We have made every effort to describe the placement and its amenities, but we cannot be held accountable for any changes that may have occurred since the brochure was published. Please refer to our website for the most current information. We will inform you of any significant changes known to us prior to your departure, but we cannot accept responsibility for events beyond our control.
You are responsible for arranging and paying for your own travel (including your airfare) to the airport closest to your placement, and for your return journey at the end of your placement. We will not plan a program until you have sent us your flight details. We are unable to reimburse or otherwise be responsible for any flight, travel or other costs or expenses of any nature for example if your flight is canceled.
Transport from the Airport,as well as accommodation in Kathmandu, is not our concern and needs to be organized by the volunteers.
It is your responsibility to secure your own insurance coverage throughout the duration of your placement. It is incumbent upon you to ensure that the scope and type of coverage adequately align with the nature and location of your placement activities. We kindly request that you promptly furnish us with a copy of your insurance certificate. Your insurance coverage should, at a minimum, encompass the following: provisions for costs related to assistance, including repatriation in the case of accidents or illness; coverage for legal liabilities and associated expenses; compensation for lost baggage; protection against canceled flights; coverage for medical expenses; safeguarding against liabilities arising from personal injury to either yourself or a third party; provisions for the cancellation of your placement due to any reason, including instances beyond our control such as our organization’s liquidation or unforeseen circumstances.
Passport & Visas
It is essential to verify that you possess a valid passport, which should remain valid for a minimum of six months beyond your intended date of return. The responsibility for arranging your own visa lies with you. It is noteworthy that Nepal does not grant specific volunteer visas. Consequently, YES TO CHANGE NEPAL advises volunteers to enter the country using tourist visas. While tourist visas do not technically permit work-related activities, they are tolerated in situations where the work is unpaid. As of the current writing, no known instances have arisen wherein our volunteers encountered issues with immigration authorities.
Problems during your Placement
You are responsible for trying to sort out any problems that may arise during your placement, however, in the event that you experience any difficulties, your Coordinator will be available and will do their best to assist you. He/she may also be able to provide practical help should you need to return to your home country before completion of your placement, as a result of illness or other personal reason (although you are financially responsible for the costs of this, either under your insurance policy or otherwise). It is important to remember that your Coordinator will be available at limited times only and will be able to provide limited support. The nature of your placement is that you are able to show a high level of independence, flexibility, and initiative in dealing with problems yourself as they arise. Your Coordinator will take all reasonable steps to arrange a safe placement with a consistent level of work throughout, but as neither we nor your Coordinator has any direct control over your placement we/your Coordinator cannot guarantee your level of work. You are responsible for taking every day common-sense steps as an independent traveler to ensure your own safety on a day to day basis
You must comply with any reasonable request by your placement or Coordinator. This may involve being transferred to a site in the locality, provided that this would not place you in any danger and that the travel to the appropriate site is reasonable, or that suitable accommodation is provided. (You are responsible for any reasonable travel costs incurred in doing this). You must not enter into any direct negotiations or contractual arrangements for employment during your placement. You must take care of and be responsible for any materials provided for your use by your placement. You are responsible for any damage or loss you cause to such materials (directly or through neglect). You are responsible for any damage to your accommodation caused by you or any guest(s) of yours at your accommodation (directly or through neglect). You must behave appropriately in accordance with locally accepted behavior and custom during your placement. We/your Coordinator do not accept responsibility for failure to secure work or dismissal from such work due to inappropriate behavior.
Dates of your program are agreed prior to leaving Kathmandu to your placement. You may leave your placement early in agreement with YES TO CHANGE NEPAL. You may extend your volunteering period at the discretion of and with prior agreement with YES TO CHANGE NEPAL.
During your volunteering placement, you will receive a minimum of two to three daily meals that adhere to local standards in terms of quality and quantity. If you choose to supplement your diet with additional food items, you will be responsible for the associated expenses. It’s essential to clarify that our coverage extends solely to food and accommodation during the duration of your volunteering engagement and exclusively at the specified location of your placement activities.
Code of conduct
All participants of our programs are expected to adhere to proper conduct and listen to the instructions of their coordinator and the charities code of conduct. This covers but is not limited to, respecting others’ cultures and beliefs, working responsibly for your project, respecting the accommodation, and avoiding drugs and illegal activities. Also, participants will be removed from their program immediately if they engage in illegal, violent, or improper behavior. Volunteers agree to follow the laws of Nepal, the policies of the community in which they volunteer, and/or the rules of the host family, failure to do so will result in the termination of your program.
To sustain the project, you agree to contribute a donation of $15 per day. (unless there has been other prior understanding).
You understand that this donation is utilized for sustaining the project, covering your meals and accommodation, and ensuring the smooth operation of programs and projects.
- It’s important to note that this project is entirely run by volunteers like yourself and us.